Privacy Policy

1. Overview of Personal Information Collection

AthletX Media Group is committed to protecting the privacy of our athletes, meet directors, and timing officials. This Privacy Policy details how we collect, store, process, and protect your information. Our practices conform to Australian English localization standards, ensuring that trackside timing systems, local databases, and licensing verification processes are fully transparent.

When you register for a race, claim an athlete profile, or acquire a timing licence, we collect necessary identifier details such as your name, email address, phone number, emergency contacts, performance results, and billing preferences.

2. How Our Organisation Uses Information

We process personal credentials to:

• Manage your trackside licensing and database synchronisation parameters.
• Provide real-time sports results, leaderboards, and live video broadcast overlays.
• Personalise event experiences (such as photo-tagging services and SMS split timing alerts).
• Maintain safe operations during race days via emergency contact logging.

3. Data Security and Synchronisation

All timing databases and results files are synchronised using premium encrypted secure-sockets protocols. Local caching of result records on trackside sync bridges is secured with standard enterprise encryption. Access controls restrict raw database files to accredited officials and registered coordinators.

4. Public Result Disclosures

By registering for an AthletX event, your name, age category, gender class, affiliated club, and timing results will be displayed publicly on live leaderboards, results archives, and commentator screens. This is essential to sports timing operations and transparency. You can customise result-visibility settings inside the Member Portal.

5. Your Rights under Australian Standards

You have the right to request access to the personal records our organisation stores, request corrections to incorrect event registrations, or delete profiles that are no longer in active use. Please note that official competition results are historical records and may remain indexed as part of historical results datasets.